Data Cleaning – Job Descriptions
Bring clarity, consistency, and confidence to your job descriptions
Our job description data cleaning service brings order to the chaos. We refine, standardize, and align your job descriptions to ensure they're complete, coherent, and ready for use.
Accurate Job Descriptions Strengthen Compensation Strategy
Inaccurate or inconsistent job descriptions result in poor benchmarking, inaccurate pay ranges, and compliance risks. Up to date, accurate job descriptions are foundational for:
Informed Pay Decisions
Ensure accurate market pricing and internal equity by aligning job descriptions with actual responsibilities and industry standards.
Reducing Risk
Minimize compliance and pay transparency risks with complete and consistent job documentation that stands up to audits and legal scrutiny.
Workforce Planning
Reveal hidden inefficiencies in your structure—enabling more strategic decisions around headcount, staffing models, and budget allocation.
Job Architecture
Group roles logically, define career paths, and ensure alignment between job levels, responsibilities, and compensation—creating a scalable framework for growth or restructuring.
Future-Proofing Your Organization
Accurate job descriptions serve as a launchpad for automation, analytics, and strategic transformation—keeping you ready for what’s next.
Enabling Transparency
Foundationally, employees need to have clear job descriptions that provide them with the tools necessary to understand their current and future job requirements.
Our Process: Turning Job Descriptions into Reliable Compensation Data
We take a structured, collaborative approach to cleaning job description data, ensuring transparency, accuracy, and business alignment throughout.
Every engagement is different, but all include these core steps:
Discovery & Data Intake
- All available job descriptions are collected across formats and business units. This phase includes a high-level review of the current job catalog to identify format variations, content gaps, and organizational pain points. Key inputs include existing job documentation, internal frameworks, and any relevant legacy systems.
Structure & Content Alignment
- Each job description is restructured into a consistent format aligned with industry and internal standards. Common elements—such as job summary, responsibilities, qualifications, and physical or regulatory requirements—are normalized for comparability. Outdated, duplicate, or ambiguous content is flagged for further review.
Gap & Error Resolution
- Job descriptions are evaluated for missing data, inconsistent terminology, and internal misalignment. Gaps are addressed using defined business rules, external benchmarks, or client-approved assumptions. Anomalies are documented and flagged for decision-maker input to preserve data integrity.
Eliminating Redundancies and Ensuring Consistency
- Duplicate entries and redundant roles are removed. Titles, job levels, and categorization schemes are harmonized across business units to ensure alignment with pay structures, evaluation frameworks, and organizational design. This step creates a foundation for ongoing job architecture, benchmarking, and workforce planning.
Final Delivery & Documentation
- Final deliverables include a clean, fully standardized job description dataset, along with a detailed audit log of all changes made during processing. All outputs are formatted for direct integration with compensation benchmarking tools, internal databases, or third-party platforms.
Why Choose Salary.com’s Consultants
Diversified and Experienced Team
Our individual consultants have decades of experience in a variety of industries. We have the knowledge and skills to help you in your specific organization, industry, and circumstances.
High-Touch Communication
Clear communication is a cornerstone of our process, and we will be with you every step of the way. Our team of consultants are available to provide guidance and support.
Salary.com’s Powerful Solutions
We leverage Salary.com’s industry-leading total compensation management platform, making full use of its trusted data and award-winning compensation solutions.
An Extra Set of Hands
Serious analysis is a big undertaking that all too often gets pushed to the bottom of the to-do list. This is a mistake, and everyone knows it, but sometimes your internal team just can’t get the time. Our consultants provide the extra resources and expertise to implement your compensation initiatives.
Third-Party Neutrality
Bringing in outside help demonstrates your commitment to fairness, transparency, and impartiality. It also guarantees a level of discretion not always possible within an organization.
Organizations Getting It Right
Insights You Need to Get It Right
